Category: PARIS ~ PCC’S IN ONTARIO

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In January, the Ministry of Colleges and Universities released the updated Personal Support Worker standards!

http://www.tcu.gov.on.ca/pepg/audiences/colleges/progstan/health/supwork.html

Stay tuned for news on the alignment of the new standards into the Personal Support Worker Curriculum, here in Ontario.

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Investing in our eSSential Private Career College Consultation may be a great solution to get you started! We’ll cover the many aspects of the registration and program approval processes, and you will gain insight into the Ministry requirements, associated fees, and answers.

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Extracted from the PARIS Reference Guide for Applicants/Registrants February 2019 The Ministry of Training, Colleges and Universities

The Program Approval and Registration Information System (PARIS) is a public-facing secure web application used to support the administration of a Private Career College (PCC) under the authority of the Private Career Colleges Act and its regulations.

PARIS is used to complete various applications and perform functions relating to registering and operating a PCC, allowing a user to:

• Pre-screen a program.
• Request a Business Name Approval.
• View an orientation video about the PCC registration process and requirements.
• Apply for registration to operate a PCC.
• Obtain third-party program assessments.
• Make online fee payments by credit card or Interac Online.
• Post financial security or modify existing financial security.
• Apply for new program approval.
• Copy a program from campus to campus.
• Purchase or franchise a program from a registered PCC.
• Apply for registration of a new campus.
• Search for information about your PCC Portfolio.
• Submit inquiries to the Private Career Colleges Branch (PCCB).
• View and respond to compliance activities including registration conditions, inspection reports, etc.

Once an application is submitted, a user can also:

• Check the status of an application.
• Send updates.
• Withdraw an application.

Once a certificate of registration has been issued, applicants, now called “registrants” can use PARIS to:

• Make Training Completion Assurance Fund (TCAF) premium payments.
• Renew a registration.
• Submit a change request to update organizational, campus and/or program information including
• ownership change, change of location, fee increases, etc.

Do need help with PARIS navigation? Email jerry@businessassessmentsolutions.com or text or call Jerry at 905-906-3706

PCCs must address all non-compliance issues.

1. OPEN THE ISSUE

Open the issue: Method 1:

(1) Open the inspection report (see the previous section in the PARIS guide and previous blog post on the inspection process in PARIS).
The Compliance Issue(s) section lists the outstanding compliance issues.
(2) Click select. The Compliance Issue(s) Details page appears

Open the issue: Method 2:

(1) Click inspection.
(2) Click the Search Compliance Issue link.
(3) Click search. The compliance issues appear at the bottom of the page.
(4) Click the blue Compliance Issue ID link. The Compliance Issue(s) Details page appears

2. Respond to the issue:
2.1. Enter the Resolution to Compliance Issue.
2.2. Click save and next. The Supporting Documents page appears.
2.3. You can upload a document to support the issue resolution. See Uploading a Document starting on page 13.
2.4. Click next. The Compliance Issue Summary page appears.

3. You can enter a Comment then click save.

4. When you are finished responding to the inspection report, click submit. A confirmation message appears.

5. Click exit. The status of the changed issue updates to “Under Review” (found in the Waiting for Response section.)

In the previous process when “responding to an inspection report findings”, PCCs responded in writing via mail or email attachment. The current PARIS process of responding to inspection will streamline and enhance the efficiency of documentation.

Do you have a question about navigating PARIS? Email jerry@businessassessmentsolutions.com or text or call Jerry at 905-906-3706.

Part of a PCC registration, a new campus registration, or change of location application review process is an inspection of the premises where the vocational program(s) is to be delivered. This inspection is arranged directly with the applicant/campus administrator ahead of time.

While on site and based on the inspection type, PCC Branch Inspectors assigned to the PCC portfolio complete a thorough review and report on the facility. An inspection checklist is completed and the form is signed electronically by the campus administrator to confirm the completion of a site visit by the inspector.

The PCC is emailed when the inspection report is available for their review and action. If the report identifies any compliance issues, directions, and timelines, the organization must respond to the compliance issues in PARIS. Failure to satisfy the compliance issues may result in the organization registration, campus registration, or change of location application being rejected or refused.

Compliance inspections are also conducted to assess a registered private career college’s compliance with recordkeeping and maintenance requirements set out by the Act; however, this type of inspection is not scheduled or announced beforehand.

Opening an Inspection Report

Opening an inspection report from the email:

1. You will be emailed a notification if a compliance issue is found during an inspection. Click on the link in the email then log in to PARIS.
2. From the Ministry Decision section, locate the application with the status: “Inspection Closed”.
3. Click View. The Inspection Details page appears.
4. Click View Inspection Report. The Inspection Summary page appears.

Opening an inspection report from PARIS:

1. Click inspection.
2. Click the Search Inspection link. The Search By page appears.
3. Click search. The search results appear below the search criteria.
4. Click the blue Inspection ID link. The Compliance Inspection Summary page appears.
5. Click show details.

What’s changed from the previous inspection process?

Once the inspection was complete and the findings prepared, PCCs received an email and attachment of the report from their inspector. The process of accessing all PCC correspondence in PARIS will streamline and keep records of the inspection process.

Extracted from the PARIS Reference Guide for Applicants / Registrants

Ministry of Training, Colleges and Universities

Do you have a question about navigating PARIS. Email jerry@businessassessmentsolutions.com or call or text Jerry at 905-906-3706